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Title: Agent Assistant
Description: We are looking for a self-starting multi-tasker with excellent communication skills and an upbeat attitude to assist Suzie Townsend (Vice President and Literary Agent) at New Leaf Literary & Media.

Daily tasks and general assistant duties include, but aren’t limited to:

- Provide various client-care related assistance (events, blurbs, conferences, etc)
- Review and draft materials such as pitches, submission lists, reports, statements, agreements, letters, marketing materials for clients, and other documents.
- Read, evaluate, and edit manuscripts, proposals, and other written materials in a timely, deadline-oriented manner.
- Manage the client welcome and onboard process as well as the client bible, production schedule, rights guides and agent bible for Suzie’s office.
- Assist in research and development opportunities for clients
Submit titles for various subrights submissions including audio and UK rights.
- Liaise with various publishing and entertainment industry professionals and communicate with different departments within New Leaf Literary including film/tv, foreign, marketing, accounting and contracts.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure a seamless and positive experience.

This position may also include administrative work including coordinating meetings and attendant logistics, intaking and placing phone calls, managing mail and correspondence, real-time, high-volume scheduling support and handling office tasks, such as filing, database entry and other clerical work.

Compensation:
· A salary of $58,500 (payroll is run twice monthly)
· Health Benefits
· Retirement Benefits
- 401k (with 3% company match)
· Annual Bonus at the discretion of management and is determined by a myriad of factors, including but not limited to the execution of the responsibilities listed above, representation of the company in the industry and when interacting with clients, as well as the results of scheduled review meetings.

· Work Schedule includes:
Summer Fridays
10 PTO days per year (ie - personal, vacation, etc)
40 additional hours of paid SSL (Safe and Sick Leave) per year

Paid holiday time includes:
Ø New Year’s Day (1/1)
Ø Martin Luther King Day
Ø President’s Day
Ø Easter Monday
Ø Memorial Day
Ø Juneteenth (6/19)
Ø Independence Day (7/4)
Ø Labor Day
Ø Wednesday before Thanksgiving
Ø Thanksgiving Day
Ø Friday after Thanksgiving
Ø The day prior to Christmas Eve
Ø Christmas Eve
Ø Christmas Day
Ø December 26th through December 30th
Ø New Year’s Eve

Note: Unused accrued PTO must be used within the year accrued. They will not carry over to the next year nor can they be encashed at the end of the year or be paid upon termination or resignation. SSL, however, is independently allotted by our company from your PTO, and also up to 40 hours of it may be carried over from one year to the next.

Also note that during the pandemic, any time off needed for Covid-19 related reasons (whether you become ill or must become a caregiver for another) will not count toward PTO.
Requirements: - 2 years support experience working with senior personnel in a client support business
- A sense of ownership and a drive to evolve in the role, treating each meeting, client interaction, etc. as an opportunity to learn and gain new skills.
- Resourcefulness and an ability to bring past experience to bear on new situations to support the overall client list and goals.
- Exceptional interpersonal and communication manner and skills (verbal and written) with a sturdy sense of tact.
- Self-motivated, proactive, and capable of anticipating needs and requests before they arise.
- Superlative organizational and prioritizing skills, being both attentive to details and proficient at multitasking.
- Positive, go-getter and flexible attitude, capable of working well both collaboratively with colleagues of all levels as well as independently with an aptitude for problem solving.
- Experience working with confidential information showing track record of trustworthiness and responsibility.
- Ability to work late.
- Superior computer skills (including proficiency with all Microsoft Office programs) a must.
- Social media savviness and/or marketing experience is a plus.

To be successful as an Assistant here, candidates should be entrepreneurial, curious, resourceful, proactive, unafraid to ask and learn from questions, empathetic, attentive, and meticulous. They should always be prepared and responsive, willing to meet each challenge directly. Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. We value and cultivate in all our team members a genuine desire to meet the needs of others.
Company: NEW LEAF LITERARY & MEDIA, INC.
Location: New York City. Position will begin as a hybrid of remote and in office (in midtown NYC) and shift to full time in office in the future.
How To Apply For This Job: If qualified and interested please send an email to suzie@newleafliterary.com with the subject line "Assistant Position | [YOUR NAME]" including your resume and cover letter as email attachments and any other information about you and your background that you consider relevant.
Date Posted: 8/19/2021


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