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| Title: | Administrative Assistant, New Leaf Literary |
| Description: | This position reports directly to Suzie Townsend (Vice President and Literary Agent) at New Leaf Literary & Media. Daily tasks and general administrative duties include, but aren’t limited to:
• Handling office tasks, such as filing, database entry and other clerical work, preparation and wrap-ups for meetings, and reordering supplies. • Reviewing and drafting materials such as reports, statements, agreements, letters, marketing materials for clients, and other documents. • Providing real-time, high-volume scheduling support by booking appointments and preventing conflicts. • Attending calls and virtual meetings to take notes, track action items / tasks, and handle follow up with appropriate parties. • Manage the client welcome and onboard process as well as the client bible, production schedule, rights guides and agent bible for Suzie’s office. • Assist in research and development opportunities for Suzie’s clients. • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. (Much of this has been suspended during Covid.) • Screening phone calls and routing callers to the appropriate party. • Greeting and assisting visitors when the office is receiving them again. • Maintaining polite and professional communication via phone, e-mail, and mail. • Anticipating the needs of others in order to ensure a seamless and positive experience. Probation Period : 3 months from start date with review upon completion. Compensation: • A salary of $58,500 (payroll is run twice monthly) • Health Benefits • Retirement Benefits • 401k (with 3% company match) • Annual Bonus Bonus is at the discretion of management and is determined by a myriad of factors, including but not limited to the execution of the responsibilities listed above, representation of company in the industry and when interacting with clients, as well as the results of scheduled review meetings. Work Schedule includes: • Summer Fridays • 10 PTO days per year (ie - personal, vacation, etc) • 40 additional hours of paid SSL (Safe and Sick Leave) per year Paid holiday time includes: Ø New Year’s Day (1/1) Ø Martin Luther King Day Ø President’s Day Ø Easter Monday Ø Memorial Day Ø Juneteenth (6/19) Ø Independence Day (7/4) Ø Labor Day Ø Wednesday before Thanksgiving Ø Thanksgiving Day Ø Friday after Thanksgiving Ø The day prior to Christmas Eve Ø Christmas Eve Ø Christmas Day Ø December 26th through December 30th Ø New Year’s Eve Note: Unused accrued PTO must be used within the year accrued. They will not carry over to the next year nor can be encashed at the end of the year or be paid upon termination or resignation. SSL, however, is independently allotted by our company from your PTO, and also up to 40 hours of it may be carried over from one year to the next. Also note that during the pandemic, any time off needed for Covid-19 related reasons (whether you become ill or must become a caregiver for another) will not count toward PTO. |
| Requirements: | Administrative Assistant Requirements:
• Meticulous organizational skills. • Clear and efficient communication. • Excellent computer skills, especially typing. • Attention to detail. • An ability to learn quickly and prioritize tasks on an ongoing, rapidly changing basis. • Desire to be proactive and create a positive experience for others. • Prior administrative experience preferred but is not a requirement. |
| Company: | NEW LEAF LITERARY & MEDIA, INC. |
| Short Description: | New Leaf Literary & Media is a full service representation firm with a passionate focus on building our clients’ careers. |
| Location: | New York, NY Position will begin as a hybrid of remote and in office (in midtown NYC) and shift to full time in office in the future. |
| How To Apply For This Job: | Please send your resume and cover letter to dsegelbaum@newleafliterary.com, with the subject line "FULL NAME_Administrative Assistant Position." |
| Date Posted: | 3/18/2021 (Ongoing Job Posting) |
